Privacy Policy Outsourced HR Support

Below is a professional, UK GDPR–compliant Privacy Policy tailored for SecureHR Ltd, written in clear and accessible language. You can paste this directly onto your website when it’s ready (usually under a “Privacy Policy” page linked in your footer).

Privacy Policy

Last updated: November 2025

1. Introduction

Welcome to SecureHR Ltd (“we”, “us”, or “our”). We are committed to protecting your privacy and handling your personal information responsibly and transparently.

This Privacy Policy explains how we collect, use, and protect your personal data when you use our website www.secure-hr.com, contact us, or engage with our HR consultancy services.

SecureHR Ltd is registered in the United Kingdom, with our registered office at:
The 3 Mews, Old Barn Lane, Willaston, CH64 1TT.

If you have any questions about this policy or how your data is handled, you can contact us at:
📧 joanneroberts@secure-hr.com

2. What Information We Collect

We may collect and process the following personal information:

• Contact details – your name, email address, phone number, and      company information.
• HR-related documentation – documents shared voluntarily for      consultancy purposes (e.g., policies, employment contracts, or employee      information, where relevant and lawful).
• Website usage data – information about how you use our website      (via cookies or Google Analytics, when active).

We only collect information that is necessary to provide our services, respond to enquiries, and improve your experience.

3. How We Use Your Information

Your information may be used to:

• Respond to your enquiries or requests.
• Provide HR consultancy services and manage      client relationships.
• Maintain accurate business and communication      records.
• Comply with legal or regulatory requirements.
• Improve our website and user experience      through analytics.

We do not sell or rent personal information to third parties.

4. Lawful Basis for Processing

We process personal data based on one or more of the following lawful grounds:

• Contractual necessity – to perform our obligations under client      agreements.
• Legitimate interests – to manage our business effectively and      provide relevant services.
• Legal obligations – to comply with UK laws and regulations.
• Consent – where you have given us explicit permission      (e.g., for marketing communications).

5. Data Sharing

We may share data only with trusted third parties that support our operations, including:

• Microsoft 365, used for secure email and document storage.
• Professional advisors (where required, e.g., legal or accounting).
      These third parties are required to keep your data secure and only use it      in line with our instructions.

We do not transfer personal data outside the UK.

6. Data Retention

We retain personal data only as long as necessary for the purposes set out in this policy — typically for the duration of our business relationship and up to six years afterwards, unless a longer period is required by law.

7. Data Security

We take appropriate technical and organisational measures to protect your personal information from loss, misuse, unauthorised access, alteration, or disclosure.

All electronic data is stored securely on Microsoft 365 systems with restricted access.

8. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you.
• Request correction of any inaccurate or      incomplete data.
• Request deletion of your personal data (“right      to be forgotten”).
• Object to or restrict certain types of      processing.
• Withdraw consent (where processing is based on      consent).

To exercise these rights, contact us at joanneroberts@secure-hr.com.

9. Cookies and Analytics

Our website may use cookies to enhance functionality and analyse traffic. We plan to implement Google Analyticsto understand how visitors use our site.

When this feature becomes active, a separate Cookie Notice will appear on the site to inform users and obtain consent in line with UK cookie regulations.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “last updated” date.

11. Contact

If you have any concerns about how we handle your personal data, please contact:
📧 joanneroberts@secure-hr.com
📍 SecureHR Ltd, The 3 Mews, Old Barn Lane, Willaston, CH64 1TT

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.